• Home
  • Business
    • Entrepreneurship
    • Finance
    • Leadership
    • Networking
    • Teamwork
  • Careers
    • Career Management
    • SMP Jobs
    • Student Initiative
  • Diversity
  • Lifestyle
    • Fashion
    • Fitness
    • Life Balance
    • Nutrition
    • Relationships
    • Technology
  • Migration
    • Migration Tips
  • Money
    • Credit & Debt
    • Home Investing
    • Investing
    • Planning & Budgeting
  • Motivation
    • Attitude
    • Communication
    • Goal Setting
    • Positive Thinking
    • Time Management

SMP Magazine Logo

Educate. Inspire. Improve

  • About Us
    • Partners and Supporters
  • Events
  • Photos
  • My Secrets
  • Article Contributors
    • Become a Writer
  • E-books
  • Contact

Bored in Meeting? Here are 5 Ways to Get the Most out of Business Meetings

May 28, 2015 by Tommy Leave a Comment

So, you are sitting in a room full of people at work for a meeting as one speaker rambles on. Only half of those present are paying attention and the rest looked bored out of their minds. When the meeting ends you find yourself wondering; exactly what was the purpose of that whole thing?

Almost everyone who works in an office can relate to this scenario. Unproductive meetings are rampant at workplaces across the board.

Instead of becoming a productive and inspiring session, such meetings use up valuable company time and resources with little to show for it afterwards.

And this is unfortunate, as it would take only a little ingenuity and initiative on the part of a manager to organise and convene meetings that are productive, interactive and result oriented.

If you are the convener of the meeting then the onus of making it an active and engaging process falls upon you.

Here are 5 Ways through which you can make sure that the next office meeting is not a dull and boring affair.

  1. Keep Objective Clear

Before you even walk into the meeting room, the objective of the meeting must be clear in your mind. Take along detailed notes or a presentation if you need but you should have a clear agenda to present in meeting.

Make sure that during the course of the meeting you are able to communicate effectively the following 3 points to everybody in the room –

-The specific reason for the meeting

-The Goals you wish to achieve or plan towards through this meeting

-The contribution you expect from every participant in the pursuit of that goal

You will be surprised how the drastically the productivity of meetings can be increased by following this simple structure.

  1. Meetings are Costly, Keep them Short and To the Point

It is often overlooked that meetings are very costly affairs. If 10 members of senior management are going to be sitting in on an hour-long meeting, consider what that one hour is costing the company.

The minutes (that’s right, minutes!) assigned to a meeting should be kept to a minimum and put to good use. Experts agree that 15-20 minute meetings have a far higher success rate than meetings that last for an hour or more.

Think of your next office meeting as a necessary investment of time, money and resources that must be put in to plan for future goals. Make sure you take every precaution to get the maximum return on that investment.

Be mindful that the discussion does not digress from the subject of the meeting and that needless exchanges are kept to a minimum.

  1. Make Sure Every Person Present in the Meeting Needs to Be There

For a meeting to be effective, it is important that it contains only those individuals who are necessary to it. If an individual does not bring anything to the table then they probably don’t need to be a part of the meeting.

If there are people in the room who simply need to be informed of the outcome of the meeting, have someone draft a memo detailing the results of the meeting and email it to them.

Only those people who can contribute to the discussion and are in a position to offer required solutions should attend the meeting.

  1. Take Input from All Participants

Make sure every attendee is included in the discussion. Guard against letting any one person, including you, hog the limelight. Ample opportunity should be given to all participants to provide their input.

Present the subject of the meeting and then listen to what everyone has to say.

Surveys suggest that meetings are 20% more likely to be productive, if the guests are given more time to talk than the host.

  1. Make Sure Everybody Knows What’s Required of Them

At the end of the meeting, it is crucial that every person is clear about the tasks he or she has been assigned and what is expected from each of them. Their role should be made plain to them and everyone should have a clear course of action to follow when they get back to work.

This is perhaps the litmus test of a meeting’s success. If all participants walk away from the meeting having contributed to the final strategy and with a clear understanding of their role in following that strategy, then the meeting has been a resounding success.

Granted, that it is practically impossible to always have perfect meetings. But if the aforementioned steps are followed, chances are, dull and boring meetings will become a rarity in your workplace.

No related posts.

Filed Under: Time Management Tagged With: business meeting, efficiant business meeting, meeting

About Tommy

Share Your Comments & Feedback Cancel reply

Your email address will not be published.

Subscribe Here

Subscribe to our mailing list

* indicates required

Tommy’s Corner

Tommy_4What should i do to get a job after migrating to Australia?

I often get messages from migrants asking this question. Most of them have attended one of SMP 6 Success secrets for migrants’ seminars and they seek inputs on the next steps. Read more...

Current Issue

Current Magazine Issue
Available on Android
Available on App Store

Careers

Online renewal for nurses and midwives is now open.

How Immigrants Can Succeed In Australia

Entrepreneurship

4 Online Businesses in Demand

6 Best Practices to Promote your Business on Social Media

Migration

Future of diversity: cultural inclusion is a business imperative

Residential real estate for Non- Residents

Advertisement



Company Info

  • Our Team
  • Testimonials

Magazine

  • Current Edition
  • Past Editions

Careers

  • Career Development Service
  • Workplacement Programme
  • Careers at SMP

Partner With Us

  • Advertise / Media Kit
  • Sponsorship

Legal/Privacy

  • Privacy Statement
  • Terms of Use

Get Involved

  • Share Your Story
  • Become a Writer
  • Contact Us

Community

  • Tommy’s corner
  • Become a Member
  • Blog
  • Photos
  • Events

© 2021 SMP Magazine | Privacy Policy | Terms and Conditions | Website Developer : Leopard Web Services Pty Ltd